Newshido Tasks

Congratulations! You have completed your Onboard Tasks for Lifebushido or as we like to reference them as the New Hire Tasks. You are now considered a Newshido with Lifebushido! Newshido status is in between New Hire and Ishido.In this phase you will begin to navigate through the our internal processes and become familiar with our systems and processes. The below tasks are common tasks that everyone at Lifebushido should know how to complete no matter what team you work on. We will navigate you through these tasks and you will have reference to access them in future as these are all tasks that you will complete monthly.

A Newshido works the next 3-6 months to complete 100 client billable hours to then apply for Ishido status.

Your speed of progress at Lifebushido is limited only by you! You can expect to be working anywhere between 5-25 hours a week, building up gradually over a period of 3-6 months based upon mutual goals and your unique talents. Once you have completed these tasks and the Lifebushido training you are eligible for team training and client billable hours

Wiki Updates

Please note that Lifebushido has recently switched wiki storage platforms from Wikispaces to Dokuwiki. If at any point you come across a dead link to Wikispaces please send an email to Toshua Serrato toshserrato@yahoo.com with the broken link and page the link was contained in, so that she can make sure the correct link is uploaded.

Newshido Mentors

  • Your Lifebushido Mentor shares their knowledge, skill and perspective to help you grow professionally, provide information and insight.
  • A Mentor is a motivator, teacher, coach and guide.
  • The Mentor/Mentee relationship is a valuable opportunity designed to help you move forward.
  • Your Mentor is here to help you find your niche during your first 100 hours, direct you in obtaining more billable hours, find the right mix of work within our Teams and apply for Ishido status.
  • It is imperative to maintain contact with your mentor, response time during this Newshido is crucial and should be maintained within a one business day.
  • Weekly Email
    • Be sure to continue with the weekly email to your mentor that you began in the New Hire Tasks as this is now a Newshido tasks Requirement
    • Replace Newshido in the subject line - so subject line should now read
      • Newshido - Weekly Update - Your name
    • You will use the same guidelines in the body of the email
    • Weekly update emails should be sent each week until you have reached Ishido Status

Team Training and Newshido Tasks

Once you have completed your New Hire Tasks you will also begin your team training. Team training can be completed in conjunction with your Newshido tasks but please note that the Newshido tasks are tasks that everyone who works here must know how to complete and are a requirement to have completed within the second week of your job offer. Some of the Newshido tasks will require for you to have received your first paycheck from Lifebushido,

Team training is billable but you must commit a minimum of 10 client billable hours before you are eligible to bill for your training. This rule is required because we have unfortunately come across some recruits that have trained on several different teams but completed no work for those teams. To ensure that our mentors and training hours are used properly we ask that you commit to the team.

Task Purpose is to understand how to properly enter your Goal Actions in QuickBase and outline how we track out time for billable work within Lifebushido. This task should be completed within 1 day of receiving the Newshido email.

  • Enter your First Goal Action
    • Your first goal action will be to submit the completed New Hire Tasks
    • Access Quickbase - Goal Actions
    • Select New Action
      • Person - Select your name from the drop down menu
      • Business - Lifebushido
      • Status - Select Completed from the drop down menu
      • Client - Select Lifebushido from the drop down menu
      • Work type - Select Ishido - learning from the drop down menu
      • Manager - Select the TL / Mentor that you will begin team training with at Lifebushido
      • Description - New Hire Tasks
      • Details
        • Print Checklist - 5
        • Verify QB Access - 5
        • Setup LB Signature - 5
        • Join Training List - 5
        • Day 1 through 5 Emails - 50
        • Completed Payroll Packet - 120
        • Completed LB Code - 10
        • New hire Packet mailed - 10
      • Date Started - Date you started the tasks
      • Hours Worked - 3.5
      • Date Ended - Date you completed the tasks
      • Save
  • Submit your First completed Goal Action to accounting for approval
    • Locate the Goal Action you just entered and Select View.
    • In the Upper Right Corner you will see a drop down tab that says “MORE”. Click on the little arrow pointing down and you will see several options.
    • Click the Print button.
    • Print as PDF file and name it Newshido - First Goal Action – FirstName LastName.
      • Learn how to download and use CutePDF or PDF995. Visit the websites and download either program. Both are FREE.
    • Once you have downloaded the pdf version of your completed Goal Actions email to accounting for approval
    • Accounting will send an email confirmation that the action was entered correctly
  • Once your entry is approved, you can enter all other actions that you need to bill for.
    • This includes anything you may have completed for any other Team as well as this task which is billable for up to 15 minutes
    • Please note that you only need to have the first Goal Action approved by the accounting team to ensure that you are entering the Goal Actions in the correct format. All other Goal Actions will be reviewed by your mentor.
  • Each month you will rate your fellow Ishidos and they will in turn rate your performance dependent on their interactions with you
  • This task is to setup that rating system and is billable for up to 15 minutes
  • The Ishido Ratings should be setup within 2 days of receiving the Newshido email from Talent
  • Once you have completed the setup send a confirmation email
    • Subject: Ishido Rating - Setup completed - Your Name
    • To: Steve Kantor / cc your mentor
    • Body of email - I have completed the setup of Ishido Ratings
  • Instructions to setup your ratings - Ishido Ratings
    • You will need to rate your mentors and any other Ishidos that you have had interactions - at this point it may only be your mentor
  • Please note that this is an ongoing task that each Ishido must update on the 2nd of the month and billable for 5 minutes
  • Update your Ishido record
  • Your Ishido record will be used ongoing to assist your mentors and Team Leaders on how to communicate with you and work to assign to you
    • It provides the amount of hours you are requesting
    • Your updated contact information
    • Your expertise and unique talents
    • If you do not keep this record updated you may not be assigned additional hours
  • This task is designed for you to understand how to update your record monthly
  • This Task is billable for 10 minutes and should be completed within 3 days of the Newshido email.
  • Note that is an ongoing task that should be completed by the 2nd of each month
  • Visit Ishido DB for instructions on completing this task
  • Once you have fully updated your record send a confirmation email to your mentor that this task has been competed.
  • The Schedule DB is an application within Quickbase that tracks scheduled work for clients and Ishidos
  • Each month you update your scheduled tasks and work to ensure that they are completely accurate
  • This task is to setup your scheduled tasks and is billable for up to 15 minutes
  • The schedule DB should be setup within 4 days of receiving the Newshido email from Talent
  • Once you have completed the setup send a confirmation email to your mentor
  • Review the Instructions to setup your schedule DB -Schedule DB
  • Setup your first Schedule DB entry
    • Access - Quickbase - Schedule Team Management
    • Select the green + New Record in the top right hand corner
  • Client - Lifebushido
  • Work System - People
  • Team - Choose team you are training with
  • Type of work - Ishido Training and Mentoring
  • Assistant - Your Name
  • Mentor - Your mentor
  • Status - Weekly
  • Budget Hours - .5
  • Budget Hours Monthly - 2
  • Comments - Weekly mentoring call
    • You should have a weekly mentoring call if you do not have one contact your mentor and determine when the call is scheduled
  • Special Notes - This field will be used for the Ishido to rate the work performed with the following ratings
    • Rating A - Love this Task
    • Rating B - This task is okay
    • Rating C - This task will be delegated to someone else or I do not like this task
  • Once completed send a confirmation email to your mentor for them to approve
    • Subject: Schedule DB - First Entry - Your name
    • Body of email
      • Paste the link to your report - see the instructions to run an Ishido report
      • Please review and approve my schedule DB entry
  • Once your mentor has approved that you have entered your schedule DB correctly - you will update this report each time you are assigned recurring tasks
  • Once you have received your first payroll from Lifebushido you are able to register and create a Paychex Flex account that will allow you to access your paystubs anytime you like!
  • To sign up for a paychex account
  • Click 'Sign-up'
  • Complete the Personal Information
  • Click 'Continue'
  • Select 4 different security questions, along with the answers for security verification.
  • Enter the Account Information requested
  • Click 'Continue'
  • Once registration is complete, you will automatically be logged into the application;
    • It is a good idea to log out, go back to the original web address and test your login information.
  • To become familiar with your responsibilities and requirements as an Ishido with Lifebushido we request that you review the following wiki pages.
  • Review each link from the following wiki - Ishido Resources
    • Note that the top portion of the training pages are relevant to all Ishidos - The Technology and Team Training are not required by all Ishidos
  • The Ishido Resource page is a core Lifebushido wiki page and is referenced on the Home page sidebar
  • This task is billable for up to 60 minutes
  • lifebushido_recruiting/new_hire/newshido_tasks.txt
  • Last modified: 2018/10/17 08:14
  • by toshserrato