New Hire Payroll Packet

To be eligible for payment form Lifebushido you must complete all steps below. Questions about any of the processes below should be sent to payroll@lifebushido.com

  • It should not take more than 1-2 hours to complete your entire Payroll information.
  • US Ishido Requirements
    • All US Ishidos are employees.
      • US Ishidos may bill 60-120 minutes to complete their Payroll Packet
    • Global Ishido Requirements
      • All Global Ishidos are contractors.
        • Global Ishidos may bill up to 60 minutes to complete their Payroll Packet.
  • All forms should be completed with Black Ink ONLY
  • Login with your QuickBase credentials
  • Go to People Working with Lifebushido - (Ishido / Recruit DB )
  • Open People folder
  • Select the edit button next to your record
  • Verify the following fields are updated and correct
    • People Profile Section
      • First Name
      • Last Name
    • Employment Verification Section
      • Check the Ishido Checkoff 1 box
      • Social Security Number
      • Date of Birth
      • Legal First Name and Legal Last Name are required if your name is different from the name that is on your supporting documents (i.e. this may be due to a marriage or divorce for most people)
      • Monthly Update Section
        • Date Ishido Updated - todays date

The purpose of the W-4 form is to tell the Federal government and your local State government how many exemptions/allowances you choose to have withheld from your paycheck.
The more allowances you put, the less taxes will be taken out. The less allowances you have, the more taxes will be taken out. For Example, You can claim ZERO Dependents and file at the higher Single rate to have the most tax possible taken out. If you find that this is not enough for your needs then please add an additional amount to be withdrawn on that field.
Read over the form and follow the directions to help you determine how many allowances are right for you.
State Taxes - each state is different and some states require employee's to pay state income tax as well as federal. Please be aware of your individual state requirements. For help with this, you can visit your state's IRS web page here:
https://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/State-Links-1

  • The W-4 form can be found on https://www.irs.gov/pub/irs-pdf/fw4.pdf
  • You will need to print out and complete the form.
  • We only need Page 1 - no need to mail the instructional page.
    • The following fields are mandatory:
      • First and Last Name
      • Social Security Number
      • Home Address
      • City, ST, Zip Code
      • Marital Status
      • Number of allowances you are claiming (1-10)
      • Additional Amount (if any) you request be withheld
      • Total number of allowances (1-10)
      • Signature
      • Date
    • Employee does not need to complete lines 8, 9, and 10 (Employer Section)
    • Page 2 does not need to be sent.

The I-9 form is to determine each employee's eligibility to work for a US based company. Lifebushido participates in E-verify.
This will require a notarization or authorized representative to complete the form. Your bank or financial institution should have a notary and normally does not charge their own account holders for notarizing documents. You will need to fill out the form, have the notary public make copies of your supporting documents for you and have the notary witness you sign the I-9 form, as well as have the</font>supporting documents page notarized.

The actual I-9 form does not need to be notarized, only the page that contains copies of the supporting documents.

A Notary is is an easy option because notaries are accustomed to signing and approving documents. The Notary would be acting as an “Authorized Representative” of Lifebushido just to verify the documents for us, and they do not need to stamp the forms - only to check the documents and fill out section 2 . A Notary is usually your best and quickest option.

If you cannot find a Notary to complete your I-9 then some other options are:

  • Attorney
  • Accountant
  • Bank Representative
  • Post Office or Library representative
  • The I-9 form can be found and printed from here:http://wfile:///https://www.uscis.gov/i-9
  • Click on the second option on the list. The paper version, print it, and fill out all of Section 1. Then Bring your proof documents with you an the Notary will fill out section 2.
  • The following fields are mandatory for the employee:
    • Name
    • Other Names
    • Address, City, ST, Zip
    • Date of Birth
    • Social Security Number
    • Citizenship Status
    • Signature
    • Date
    • Telephone number (optional -but recommended)
    • Email address (optional - but recommended)
    • For a list of acceptable documents see Page 9: http://www.uscis.gov/sites/default/files/files/form/i-9.pdf
    • The following fields are mandatory for the notary public to fill out:
      • Section 2: Employer or Authorized Representative Review and Verification
        • Fill out the section for supporting documents that are presented to them for attestation
        • Signature
        • Date
        • Title
        • Name
      • Notary will examine your supporting documents and make copies of the originals and notarize the copy page.

Bank Direct Deposit Form

Paychex Direct Deposit Form

This form is to properly ensure your paycheck is directly deposited into your bank account. All Ishido's must use direct deposit; Lifebushido will not issue any paper checks at all. If you do not have a bank account, Paychex offers pre-loaded Visa cards that you can order. There is a 1 time $50 administration fee for this that is deducted from payroll. This is a card that you will keep and is loaded each paycheck for you. For more information regarding the pre-loaded Visa cards email payroll@lifebushido.com.This form must be filled out prior to the first payroll of the system being ran in order to ensure proper and timely direct deposit.

  • You will need to print out and complete the form below
  • The following fields are necessary:
    • Company name: Lifebushido
    • Employee/Worker Name
    • Type of Account
    • Name of Bank
    • Bank Routing Number
    • Bank Account Number
    • Check 'Remainder of Net Pay'
    • Signature
    • Date
  • The following fields can be left blank:
    • Client Number
    • Employer Signature & Date
  • Bank Routing Number - This can be found on the bottom left-hand side of your checks, in front of your account number. If you do not have paper checks, please contact your financial institution for the routing number.
  • Attach a voided check OR Pre-Printed Deposit Slip.

Pay Card Option

:Paycard Enroll Form

If someone does not have a bank account or chooses not to have their paycheck auto deposited - Lifebushido does not provide printed checks - we instead offer the Pay Card Option. This is a card that is issued to an employee from Paychex directly and is loaded each pay period with your paycheck. It can be used just like any other debit card, but note that it is subject to different fee's than a bank account.

  • If you want to enroll for the Pay Card option then download and print off Page 5 of the brochure below.
  • Fill out Page 5 completely, scan and email the form to: payroll@lifebushido.com. and CC Tracey at tlbujaki@yahoo.com

Employment Agreement

:Lifebushido Employment Agreement

This Employment Agreement is not a contract - it must be noted that most states are “At-Will” employment states - this means that either the employee or the employer can legally terminate employment for any reason at any time. This agreement sets forth the expectations of the company and employee.

  • If you have any questions or issues with any aspect, contact Steve Kantor - steve.kantor@gmail.com with specifics.
  • Download the agreement
  • Read and complete the
    • The following fields are mandatory:
    • Name
    • Address
    • Phone number
    • Email address
    • Hourly Wage (your current hourly wage)
    • Signature
    • Date

Payroll Packet Mailing Instructions

  • Note- it is important that all forms should be mailed in one package. We may ask for any additional documents to be scanned and emailed, but the original package should contain the forms below in one package.
  • All forms should be completed in BLANK INK ONLY
  • Forms should be put in the order as listed below
    • W-4 tax form
    • I-9 form
    • Bank Deposit form
    • Signed Employment Agreement<
  • Payroll Packet will be mailed to Steve Kantor as part of the New Hire Packet
  • Once your package is received in the mail, Steve will email you a confirmation that it was received.
  • lifebushido_recruiting/new_hire/new_hire_payroll_packet.txt
  • Last modified: 2018/12/18 16:50
  • by raquelmartin